The most important part of joining TCS is its
documentation! This is just a general guide to the new ILP candidates. You
should always strictly follow your Annexure ! So let’s
do this fast!
The Joining Process is Divided into seven parts:
1.Accept the joining letter
2.Complete the TCS Survey Monkey
3.Complete the BGC form filling
4.Fill the NSR (NASSCOM) ITPIN
5.Fill the ON BOARDING forms
6.Prepare the Agreements (Service Agreement & Affidavit/Notarized Undertaking)
7.Prepare the supporting documents
Accept
the joining letter:
a). First you have to
accept your joining letter by using your DT reference id
TCS Next Step>>ILP
corner>>Joining letter>>Accept
b). Download the Joining
letter
TCS Next Step>>ILP
corner>> Joining letter >>Download
Note: Accepting the
joining letter is necessary to complete the other formalities
So first accept your
joining letter (if you are going to join TCS)
Complete the TCS Survey Monkey
You have to complete the TSC survey monkey.
TCS recruitment team will send you the link by mail
Required details:
1. TCSL Reference id (DT
reference id)& password
Complete the BGC form
filling:
You have to complete
the Background Check Verification Before Your Joining date
a). Fill BGC Form:
i). Fill the Basic Details
(Passport, PAN, Address Details)
ii). Academic Details
(CGPA or overall percentage)
iii). Reference: You
have to fill any two person’s following details
Ø
Name
Ø
Company/Institute Name
Ø
Designation
Ø
Contact No
Ø
Email id
Ø
Relationship with the
applicant
Ø
Period for which
reference knows the applicant
iv). Fill Security
Details
b). Declaration:
Ø
In declaration part
you have to agree and submit
Ø
Download the BGC
completed form
c). Documents uploading:
You have to scan and
upload the following documents in PDF or JPEG format each file size should be
less than 2MB
Ø
NSR e-card
Ø
Birth certificate or
Birth Affidavit
Ø
Permanent, present
address proof
(aadhaar / passport / ration card / EB,
GAS, mobile Bill / credit, debit card / Bank statement)
Ø PAN card
Ø
Passport / passport
application receipt
Ø
ID proof (voter id,
ration card, driving license, bank passbook, aadhaar)
Ø
X- grade mark sheet
Ø
XII-grade mark sheet
Ø
All semester mark
sheets
Ø
Non-Criminal Affidavit
(first page of the stamp paper)
Fill the NSR
(NASSCOM) ITPIN:
You have to enter your
NSR ITPIN at
TCS Next Step>>ILP
corner>>National skill registry>>ITPIN
(you have to complete
the registration and bio-metric process of NSR before joining ILP (please visit
site www.nationalskillsregistry.com). And they will send
you a NSR-e card by mail or you can generate by yourself by login to your NSR
profile)
Fill the ON BOARDING
forms
You are mandatorily
required to fill and submit the Onboarding Forms before your joining date to
smoothen your Onboarding process, failing which your joining formalities will
not be completed. These forms are required to be filled as per statutory
compliance norms.
Onboarding forms
consists of five forms:
Ø
Provident Fund (PF)/ Pension
Scheme Nomination form (Form 2 — Part A and Part B)
Ø
Gratuity Form (GF)
Ø
Superannuation Form
(SF) -only to eligible employees
Ø
Declaration Form (Form
9)
Ø
Group Life Insurance
(GLI)
You would have to fill
all the Onboarding forms online and declare nominee(s) for the above mentioned
forms. Submit a Hard copy of the completed forms on the day of Joining ILP
TCS Next
Step>>Onboarding>>Fill all the forms
After
filling these form, you can download these 5 documents at “Dashboard tab”-in
the same page
Suggestion:
1. nominee is father or mother 2. share
of money -100%
Required information:
Name, DOB of the nomine
Prepare the Agreements (Service Agreement &
Affidavit/Notarized Undertaking):
a) Service Agreement:
1.Buy
a Rs.100 stamp paper on your name
2.Print
the service agreement page 1 Download.pdf
3.Buy
5 demi (court paper) / green paper (court paper) / Legal / A4 papers
4.Print
the service agreement page 2 – 6 Download.pdf
Note:
page 6 is also called as surety verification form
Note:
Blanks should be written using pen it should not print or type
It doesn’t matter how
many pages in your agreement but make sure that proper page number and proper
content
Other instructions:
If Rs.100 stamp paper is not available, you can
also do this in two Rs.50 stamp papers Make sure the text starts in the stamp
paper. You can print first 3 Lines on first Rs.50 stamp paper and next some
paras on another Rs.50 stamp paper and the remaining pages on other demi paper.
Read
the service agreement guidelines carefully before filling up anything. Many
might find this silly but I prefer filling up Xerox copies first. It can save
you the money for printing again in case something goes wrong! So we are here
going to use a Rs.100 stamp paper for the first few lines
(THIS AGREEMENT made at
Mumbai on this 1.
______________________________________ day of 2.
_________________, Two thousand and 3.
_______________________ between TATA CONSULTANCY SERVICES LIMITED,)
and print the rest on
simple A4 papers or Legal or demi papers. Fill everything up in CAPS, using
a pen. Do not remove any clause, not even the page numbers! Don’t forget
your signature and surety’s signature on the bottom of each page!! Service
Agreement needn’t be notarized.
Surety Verification:
This is a part of the
Service Agreement. Any person who is an Income Tax Payee or has Land
property can be your surety! Example: your father! So just make sure you
place the signatures in proper places and have your surety fill up the “Surety
Verification Form”. This form has to be attested by a Gazetteer Officer or the
manager of a nationalized bank where the surety holds an account or employer of
the surety! or public notary
Ø
Attested
photocopies of the surety’s pan card.
Ø
Attested
photocopies of the surety’s Form 16
(or)
Attested photocopies of the surety’s latest income tax return
(or)
Attested photocopies of the surety’s latest income tax return
NOTE: Make sure your surety’s signature
everywhere matches with that done in his/her Pan Card or you are in some
serious trouble
b)
Non-Criminal Affidavit:
1.Buy
a Rs.100 stamp paper on your name
2.Print
the Non-criminal affidavit page 1 Download.pdf
3.Buy
2 demi (court paper) / green paper (court paper) / Legal / A4 papers
4.Print
the Non-criminal affidavit page 2 – 3 Download.pdf
5.Get this affidavit
notarized by a notary public in court (signature in all the pages)
Note: Make sure you choose
non-blood relation people as witnesses! Example: Neighbors.
Other
instructions:
If Rs.100 stamp paper is not available, you can
also do this in two Rs.50 stamp papers Make sure the text starts in the stamp
paper. You can print first 2 paras on first Rs.50 stamp paper and next some
paras on another Rs.50 stamp paper and the witness page on another demi paper.
just fill in the blanks with a pen DO NOT remove any clause.
Prepare the supporting
documents:
1. Medical
Certificate:
Download medical
certificate format from TCS next step portal and print it (Black & white is
enough) Make sure The doctor signs and places his seal on the second
page. He should also sign and place a seal on your photo. format
download.pdf
You’ll
need two attested copies of everything but make sure you keep
more copies with you (many times it will help you)
Here’s
a list of the supporting documents you’ll need to get attested by:
Ø
Gazetteer Officer or
Ø Government higher secondary school head master or
Ø Government higher secondary school head master or
Ø
Tehsildar of the
village in which the Applicants resides. or
Ø
District collector of
the district in which the Applicants resides
1. Birth Certificate:
(If your birth certificate is not
in English, or your name/place of birth/date of birth is missing/the
details are mismatching, then it is recommended that you apply for a new one
before it’s too late.Otherwise, you need a notarized affidavit on Rs.100 stamp
paper, which is only atemporary arrangement.)
2. Class X - mark sheet.
3. Class XII-mark sheet.
4. Consolidated Mark sheet (from your
institution)
5. Degree Certificate(or Provisional
Certificate / course complete Certificate if you. Don’t receives your Degree
Certificate yet)
6. All Semester Mark sheets
7. Transfer certificate (if
you have)
8. Your Pan Card
9. Your Passport
10. surety’s information:
a)
If Income tax payee : photocopy attested
i). Surety’s Form 16
( or )
( or )
Surety’s Income Tax Return
/ saral / form 2d / form12B
ii). Surety’s PAN card
b)
If Surety have land
i). Surety’s land
documents photo copy – Registered in English
ii). Latest land
valuation certificate from the respective authority-photo copy with attested
c)
Else Fixed deposit of
Rs. 50,000 at nationalized bank on TCS name for two years) photocopy attested
by bank manager
11. your aadhaar card (if you have)
12. your voter card (if you have)
13. Ration card (if you have)
You’ll need two
self-attested copies of Following documents but make sure you keep more
copies with you (many times it will help you)
1. Joining letter
2. Offer letter
3. ID proof (Passport, Voter ID)
4. Address Proof (Passport, Voter ID)- give a separate copy for
permanent & (if Present) address
5. Highest degree mark sheets (for BGC)
6. Degree Certificate / Provisional / Course complete (if only
degree certificate not provided byyour institution)(for BGC)
7. NSR e-card printout (after you’re done with Biometrics, you’ll
get your ITPIN and e-card with your picture, in your e-mail).
8. Documents for break in education (if any otherwise no need)
(i) Medical records, if
the break was due to medical reasons.
(ii) Certificates / Examination
results, if the break was due to additional course done.
(iii) Affidavit on a Rs.100 stamp paper
with notary authorization, if the study break was due to other personal
reasons.
9. CID Form (if you are from Mumbai/ Navi Mumbai/ Thane
City/ Thane Rural / Pune otherwise no need) You need to submit
Self-Attested Criminal Investigation Division (CID) forms forthe respective region. (details
about forms will be mailed to you just before your joining)
10. 12+ copies Recent passport size photos
11. All the
documents Original compulsory. Don’t forget to take the originals with
you!
Advise: keep more copies
of your documents and attested copies it may help you if any problem
Downloads: Revised
format 2016-March
use these PDF files to
make a print. and if you want TCS Service agreement and Non-criminal affidavit in
doc or docx format you can download from the below links but you are advised to
use PDF format for perfect alignment and Indian rupee symbol ( ₹ 50,000 ) in older ms office version ( ?50,000) this ₹ symbol won't be there so careful and check before print the service agreement
Never
hurry with the documentation!! You never know when TCS changes the formats.
Call up the helpline or your ILP coordinator (if your ILP location is
particularly strict about certain formats) and clear your doubts! I think
calling up or mailing the ILP coordinator clears your doubts in a major way
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